Spotlight on Afterschool Exhibitor Mall
2010 Spotlight on Afterschool Exhibitors
Pre-Conference Information for Exhibitors
Click Here to download the Exhibit Hall floor plan to locate
your table.
Click Here to download the Pre-Conference Information provided below.
Exhibit
Hall
Regency Ballroom (ground floor)
Open
to the General Session
area this year!
Exhibitor Hours
Set-up
Hours
Thursday, October
14, 8:00am – 4:30pm
Wednesday,
Oct. 13th,
8:00pm – 10:00pm
Friday, October 15, 8:00am – 6:00pm
Thursday,
October 14th,
6:30am –
8:00am
Saturday, October 16, 8:00am – 4:30pm
Exhibitor
Spotlight Sessions
Take-down
Hours
Thursday, October
14, 1:00pm-2:00pm & 3:30pm-4:30pm
Saturday,
Oct. 16th,
4:00pm – 5:30pm
Friday, October 15, 1:00pm-2:00pm & 5:30pm-6:00pm
Note: Exhibitors may take-down after 1pm, if needed.
Saturday, October 17,
9:00am-10:00am & 3:00pm-4:30pm
Exhibitor Spotlight Sessions during lunch will
begin with a raffle and will immediately follow the
general session to increase
traffic to the Exhibitor Hall. Exhibitors are welcome
to attend workshop
sessions as these will be slow traffic times. The exhibitor
hall will be locked
over night. CalSAC is not responsible for any lost
or stolen items.
Full Schedule
Overview
Exhibitor
Recognition & Incentives
Table Top
Exhibits
You may bring signage, giveaways, items for
sell, snacks to giveaway, and literature for your area.
Each exhibitor will have 6 ft table(s). See
the Exhibitor Hall floor plan for table locations and
assignments.
Meals
- A
continental breakfast buffet will be provided on Thursday,
Friday, and Saturday
in the Exhibitor Hall.
- Box
lunches will be provided on Thursday and Saturday in
the Exhibitor Hall.
- Plated lunches will be provided on
Friday. Please note: Exhibitors will be
invited to have lunch in the general session area.
Plated lunches are not
delivered.
Shipping
Materials
If you
are planning to ship supplies or promotional materials,
please follow
instructions below.
Anticipate
aprx. 400 attendees.
Address:
Hyatt Regency
Sacramento
1209 L Street
Sacramento CA
95814
Mark boxes:
Hold for CalSAC Conference, October 14-16
Your company name with table assignment
Ship Date:
Ship for arrival between October 11-13 only.
Hotel
will not accept earlier or later shipments.
Hotel
Contact:
Julie Neberman, Director of Catering &
Convention Services
Tel: 916.321.3525 | Email:julie.neberman@hyatt.com
Exhibitor
Recognition & Incentives
You’ll have several opportunities to meet
and talk with participants and to promote the benefits
of your products and
services to aprx. 400 professionals during the three-day Conference. Below are
a few ways we will highlight exhibitors:
- All
exhibitors will be acknowledged during general sessions
- Signs
and flyers will highlight the exhibitor hall and exhibitors
- Exhibitors
will be highlighted in the conference brochure
- Participants
will be given a raffle card to get stamped by exhibitors
to be entered in the
grand prize raffle
- Exhibitors
will be given raffle tickets to distribute to participants
that visit your
table
In
addition, exhibitors have the opportunity to donate raffle items and promote
products during general sessions. To donate a raffle item, see details
below.
Make
& Take Sessions
Exhibitors
are also invited to participate in our Saturday
Make & Take Session from 3:15pm – 4:30pm. Participants will gather in
the general session area and exhibitor hall for informal
sessions to make
activities that they can then take back with them to
replicate. This is another
great opportunity to highlight your
products and there is NO additional fee!
Activities
must be a 20-30 min hands-on, take away session. Participants will be able to
rotate to 2 tables during the session. You’ll need supplies for aprx. 60
participants. If
you’re interested in this opportunity, please send 1) a 100 word description of
the activity AND 2) a logo for the flyer to ruthoj@calsac.org
by Wednesday, October 6th
Exhibitor Raffle
Raffle items donated by exhibitors will be
drawn during the general sessions. Participants will
be entered into the raffle
each time they visit an exhibitor table. Exhibitors
will be provided raffle
tickets to distribute to participants.
A grand prize up to $300 in value will be
raffled off during the general session closing on Saturday.
Participants must
visit at least 15 exhibitors to be entered into the raffle. Exhibitors
will be
provided special stickers/stamps to provide to each participant that visits
their table.
Exhibitors that donate raffle items will
have the following opportunities to be highlighted
during the raffle selection
and giveaway. All exhibitors will be acknowledged during
general sessions.
- Donate
a raffle prize over $200 in value and
get up to 60 seconds to talk about your products during the general
session.
In addition, your logo, organization and raffle items
will be listed on a flyer
and on signs.
- Donate
a raffle prize over $100 in value be
invited to the raffle stage to hand out the prize products AND have your
organization and raffle item listed on a flyer and
on signs.
- Donate
any raffle prize AND have your organization
and raffle item listed on a flyer and on signs.
If you would like to donate a raffle prize, please
send the
following information to ruthoj@calsac.org by Wednesday, October 6th.
- Organization
Name
- Organization
Logo (jpeg or tif files only)
- Name
of raffle item
- A
brief description of the raffle item (no more that 20 words)
- Value
of item in dollars
- Sample
of item (provide photo or link to website)
Please bring the raffle item with you to
the event. Raffle items should be dropped off at registration.
